Legal & Policy Information
Foster Bookkeeping Privacy Policy
1. Introduction
Foster Bookkeeping Services (“we,” “us,” or “our”) respects your privacy and is committed to
protecting your personal information. This Privacy Policy explains how we collect, use, store, and
protect information when you visit our website, communicate with us, or engage our
bookkeeping services.
By using our website or working with us, you agree to the terms of this Privacy Policy.
2. Information We Collect
We collect information in the following ways:
2.1 Information You Provide Directly
This includes:
▪ Name
▪ Email address
▪ Phone number
▪ Business name
▪ Financial documents you voluntarily provide
▪ Any information submitted through our website contact forms
▪ Information provided during onboarding or service delivery
Automatically Collected Information
When you visit our website, certain information may be collected automatically, such as:
▪ IP address
▪ Browser type
▪ Device information
▪ Pages visited
▪ Time spent on the site
Squarespace may also collect analytics data as part of its hosting services.
2.3 Information Collected During Service Delivery
If you become a client, we may collect:
▪ Financial records
▪ Bank statements
▪ Accounting files
▪ Transaction data
▪ Vendor and customer information
▪ Tax-related documents
This information is used solely for providing bookkeeping services.
3. How We Use Your Information
We use your information to:
▪ Provide bookkeeping services
▪ Communicate with you
▪ Respond to inquiries
▪ Maintain accurate financial records
▪ Improve our website and services
▪ Send administrative or service-related messages
▪ Comply with legal and regulatory requirements
We do not sell or share your information for marketing purposes.
4. Third-Party Service Providers
We use trusted third-party tools to operate our business. These providers may process or store
your information as part of their services.
Copilot may make mistakes 2Our current technology stack includes:
▪ Squarespace- website hosting and analytics
▪ QuickBooks Online (QBO)- bookkeeping software
▪ QuickBooks Online Accountant (QBOA)- accountant portal
▪ Dropbox- secure document storage
▪ Dropbox Sign- electronic signatures
▪ iCloud Mail- email communication
Each provider maintains its own privacy and security practices. We use these tools solely to
deliver services and communicate with clients.
5. How We Protect Your Information
We take reasonable measures to safeguard your information, including:
▪ Secure document storage
▪ Password-protected systems
▪ Limited access to client files
▪ Encrypted communication tools where applicable
▪ Use of reputable third-party platforms
While we strive to protect your information, no method of transmission or storage is 100%
secure.
6. Your Rights
Depending on your location, you may have rights regarding your personal information,
including:
▪ Access to your data
▪ Correction of inaccurate information
▪ Request for deletion (where legally permitted)
▪ Withdrawal of consent
▪ Request for a copy of your data
To exercise these rights, contact us at: fosterbookkeeping@icloud.com
7. Data Retention
We retain information only as long as necessary to:
▪ Provide services
▪ Maintain accurate records
▪ Comply with legal obligations
Client financial records may be retained for up to seven years, depending on regulatory
requirements.
8. Children’s Privacy
Our website and services are not intended for individuals under 18.
We do not knowingly collect information from minors.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The “Last Updated” date at the top of this page reflects the most recent revision.
10. Contact Information
For questions about this Privacy Policy or your personal information, contact:
Foster Bookkeeping Services
Email: fosterbookkeeping@icloud.com
Foster Bookkeeping Terms of Service
1. Acceptance of Terms
By accessing or using the Foster Bookkeeping Services website (“Site”) or engaging our services,
you agree to be bound by these Terms of Service (“Terms”). If you do not agree, you must
discontinue use of the Site and our services.
These Terms apply to all website visitors, prospective clients, and clients.
2. Description of Services
Foster Bookkeeping Services provides professional bookkeeping services for small businesses.
Services may include:
▪ Transaction categorization
▪ Account reconciliation
▪ Financial reporting
▪ Cleanup and catch-up work
▪ General bookkeeping support
All services are provided remotely unless otherwise agreed in writing.
3. No CPA Services
Foster Bookkeeping Services is not a CPA firm and does not provide:
▪ Tax preparation
▪ Tax filing
▪ Tax advice
▪ Audit services
▪ Assurance services
Any financial information we provide is for bookkeeping purposes only.
A full Non-CPA Disclosure is included elsewhere on this page.
4. Use of the Website
You agree not to:
▪ Use the Site for unlawful purposes
▪ Attempt to gain unauthorized access to any systems
▪ Interfere with the Site’s functionality
▪ Copy, reproduce, or distribute Site content without permission
We reserve the right to restrict access to the Site at our discretion.
5. Intellectual Property
All content on the Site-including text, graphics, logos, and layout-is the property of Foster
Bookkeeping Services unless otherwise stated.
You may not copy, reproduce, or distribute any content without written permission.
6. Third-Party Tools and Integrations
We use trusted third-party platforms to operate our business, including:
▪ Squarespace (website hosting)
▪ QuickBooks Online (QBO) (bookkeeping software)
▪ QuickBooks Online Accountant (QBOA) (accountant portal)
▪ Dropbox (document storage)
▪ Dropbox Sign (electronic signatures)
▪ iCloud Mail (email communication)
Your use of these tools may be subject to their respective terms and privacy policies.
We are not responsible for outages, errors, or issues caused by third-party platforms.
7. Electronic Signatures
We use Dropbox Sign to collect legally binding electronic signatures.
By signing electronically, you agree that:
▪ Your electronic signature is legally valid
▪ You consent to receiving documents electronically
▪ You are authorized to sign on behalf of your business (if applicable)
8. Payment Terms
Payment terms are defined in your Engagement Agreement.
In general:
▪ Services may be billed monthly, hourly, or as a fixed project rate
▪ Payments are due upon receipt unless otherwise stated
▪ Late payments may incur fees as outlined in your Engagement Agreement
Failure to pay may result in suspension or termination of services.
9. No Guarantees or Financial Outcomes
We do not guarantee:
▪ Increased revenue
▪ Tax savings
▪ Loan approvals
▪ Audit outcomes
▪ Financial performance
Our role is to provide accurate bookkeeping based on the information you provide.
10. Limitation of Liability
To the fullest extent permitted by law:
▪ We are not liable for indirect, incidental, or consequential damages
▪ We are not liable for losses resulting from inaccurate or incomplete information you provide
▪ Our total liability is limited to the amount you paid for services in the previous 30 days
You agree to indemnify and hold us harmless from claims arising from your use of our services.
11. Termination
Either party may terminate services at any time, subject to the terms in your Engagement
Agreement.
Upon termination:
▪ Outstanding invoices remain due
▪ Work completed up to the termination date will be billed
▪ Access to shared files or platforms may be revoked
12. Governing Law
These Terms are governed by the laws of the State of California.
Any disputes will be resolved in California, unless otherwise agreed in writing.
13. Changes to These Terms
We may update these Terms at any time.
The “Last Updated” date reflects the most recent revision.
Continued use of the Site or services constitutes acceptance of updated Terms.
14. Contact Information
For questions about these Terms, contact:
Foster Bookkeeping Services
Email: fosterbookkeeping@icloud.com
THIRD-PARTY TOOLS & DATA HANDLING DISCLOSURE
Foster Bookkeeping Services uses reputable third-party platforms to deliver services, store
documents, communicate with clients, and manage bookkeeping workflows. This section
explains how these tools interact with your information.
We do not sell your data.
We do not share your data for marketing.
We use third-party tools only to provide bookkeeping services and operate our business.
1. Squarespace (Website Hosting & Analytics)
Our website is hosted on Squarespace, which may collect:
▪ Device information
▪ Browser type
▪ IP address
▪ Pages visited
▪ Time spent on the site
Squarespace may use cookies or analytics tools to improve site performance.
Learn more:
▪ Website acceptable use
▪ Data security best practices
2. QuickBooks Online (QBO) & QuickBooks Online Accountant
(QBOA)
We use QBO and QBOA to:
▪ Categorize transactions
▪ Reconcile accounts
▪ Generate financial reports
▪ Maintain bookkeeping records
Your financial data is stored securely within Intuit’s systems.
Access is limited to authorized users only.
3. Dropbox (Document Storage)
We use Dropbox to store:
▪ Financial documents
▪ Statements
▪ Reports
▪ Supporting files
Dropbox uses encryption and secure access controls.
We do not store your documents on personal devices.
4. Dropbox Sign (Electronic Signatures)
We use Dropbox Sign to collect legally binding electronic signatures for:
▪ Engagement Agreements
▪ Service authorizations
▪ Policy acknowledgments
By signing electronically, you consent to the use of digital signatures.
5. iCloud Mail (Email Communication)
We use iCloud Mail for:
▪ Client communication
▪ Document requests
Copilot may make mistakes 2▪ Administrative messages
Email is not always encrypted end-to-end.
For sensitive documents, we may request that you upload files through Dropbox instead of
sending them by email.
6. Your Responsibilities Regarding Third-Party Tools
You agree to:
▪ Maintain secure passwords
▪ Protect your login credentials
▪ Notify us of unauthorized access
▪ Use secure networks when accessing financial platforms
We are not responsible for issues caused by third-party outages, errors, or security incidents.
ENGAGEMENT AGREEMENT EXPLANATION
The Engagement Agreement is a separate, client-specific contract that outlines:
▪ Scope of services
▪ Payment terms
▪ Client responsibilities
▪ Our responsibilities
▪ Termination terms
▪ Confidentiality
▪ Data security
▪ Liability limitations
▪ Service boundaries (bookkeeping only, no CPA services)
This agreement is not published on our website.
It is provided directly to clients and signed electronically through Dropbox Sign.
Non‑CPA Disclosure and Website Disclaimer
NON-CPA DISCLOSURE
Foster Bookkeeping Services provides bookkeeping services only.
We are not a Certified Public Accountant (CPA) firm and do not provide services that require CPA
licensure.
1. No Tax Preparation or Filing
We do not prepare or file federal, state, or local tax returns.
We do not provide tax advice, tax strategy, or tax planning.
For tax-related services, you should consult a licensed tax professional or CPA.
Learn more about what this means:
▪ Non-CPA disclosure requirements
▪ Scope of bookkeeping services
2. No Audit or Assurance Services
We do not provide:
▪ Audits
▪ Reviews
▪ Compilations
▪ Attestation services
▪ Any service requiring CPA oversight
Any financial statements we prepare are management-use only and are not intended for
lenders, investors, or regulatory agencies.
Copilot may make mistakes 13. No Legal or Financial Advice
We do not provide:
▪ Legal advice
▪ Investment advice
▪ Financial planning
▪ Compliance consulting
Any information we provide is for bookkeeping purposes only.
4. Accuracy Depends on Information You Provide
Our work relies on the accuracy and completeness of the information you provide.
We are not responsible for errors or omissions resulting from incomplete, inaccurate, or delayed
information.
WEBSITE DISCLAIMER
1. Informational Purposes Only
The content on this website is provided for general informational purposes.
Nothing on this site constitutes:
▪ Professional advice
▪ Tax advice
▪ Legal advice
▪ Financial advice
For professional guidance, consult a qualified expert.
2. No Guarantees
We do not guarantee:
▪ Accuracy of website content
▪ Financial outcomes
▪ Tax outcomes
▪ Business performance
▪ Suitability of information for your specific situation
Website content may be updated, changed, or removed at any time.
Copilot may make mistakes 23. Third-Party Links
Our website may contain links to third-party websites or tools.
We are not responsible for:
▪ Their content
▪ Their privacy practices
▪ Their accuracy
▪ Their security
Use third-party sites at your own discretion.
4. No Warranties
The website is provided “as is” without warranties of any kind, express or implied.
We disclaim all warranties to the fullest extent permitted by law.
5. Limitation of Liability
To the maximum extent permitted by law, Foster Bookkeeping Services is not liable for:
▪ Damages arising from website use
▪ Errors or omissions in website content
▪ Losses resulting from reliance on website information
▪ Issues caused by third-party tools or platforms
Your use of the website is at your own risk.
CONTACT INFORMATION
For questions about this Non-CPA Disclosure or Website Disclaimer, contact:
Foster Bookkeeping Services
Email: fosterbookkeeping@icloud.com